Privacy policy
Last update: 5th April 2023
The website www.fairmat.tech (hereinafter the “Website”), published by Fairmat SAS (hereinafter “FAIRMAT”, “we”, “our”), is a corporate website presenting the expertise and business activities of FAIRMAT.
While you are accessing, consult, browsing, and using the Website and its services, you communicate your personal data to FAIRMAT.
Please read this privacy policy carefully as it explains how FAIRMAT uses your personal data and how to exercise your rights to your personal data. This privacy policy supplements any documents or notices that may refer to this privacy policy.
Should you have any questions, you may directly contact FAIRMAT by sending an email to [email protected].
1. WHO IS THE DATA CONTROLLER OF YOUR PERSONAL DATA?
As publisher of the Website, FAIRMAT is the data controller of your personal data.
2. WHAT KIND OF PERSONAL DATA IS PROCESSED BY FAIRMAT?
All personal data provided by you through the Website or when you directly communicate with FAIRMAT, namely:
| Type of data | Examples of data |
|---|---|
| Identification data | First name, last name, title, company name |
| Contact details | Email address, phone number, city, country, language |
| Data related to your exchanges with FAIRMAT | Date, time and subject of your contact request, information communicated in your contact request, your exchanges with FAIRMAT (including via the chatbot of the Website), surveys responses |
| Data related to your job application (“Careers” section) | Your resume/CV, current company, location, links to your professional social networks, language level, diploma, availabilities, experiences, and any other information provided by you in your job application |
The Website also automatically collects the following data through cookies and other trackers:
| Type of data | Examples of data | Purposes |
|---|---|---|
| Internet or other electronic network activity information | Date and time of the visit, IP address, device type, browser type, operating system, system configuration data, pages viewed on the Website, downloads, engagement time, user acquisition (organic search, organic social, referrals, direct, email…) | Such data is necessary for the proper functioning of the Website and its services, as well as for internal business analytics purposes such as audience measurement (with your consent where required). For more information on cookies and other trackers, please see our Cookies Policy. |
The provision of certain types of personal data may be necessary or optional,depending on the services you wish to receive. Mandatory data will be marked as such at the moment of collection of your personal data. If you refuse to provide mandatory data, FAIRMAT may not be able to process your request.
3. FOR WHAT PURPOSE DOES FAIRMAT USE YOUR PERSONAL DATA ?
FAIRMAT processes your personal data for the following purposes only:
| Purposes | Examples of use of your personal data | Legal bases |
|---|---|---|
| Managing your contact requests (including via the chatbot of the Website) | to complete your contact request to recontact you | Legitimate interest of FAIRMAT to manage the contact requests |
| Sending communications | to send you communications about FAIRMAT’s activities (including our newsletters, surveys or invitations to events) that might interest you | Your consent |
| Managing your job application (“Career” section) | to examine your job application to contact you to organize an interview if applicable | To take steps prior to entering into a contract |
| Including you in FAIRMAT’s talent pool | to consider you for current or future opportunities within FAIRMAT to let you know about opportunities or to ask you to update your profile | Legitimate interest of FAIRMAT in feeding its talent pool |
| Improving the Website, its services, and your user experience | to evaluate and improve the Website and its services to facilitate your navigation on the Website to take steps designed to protect the security of the Website | Legitimate interest of FAIRMAT to improve the Website, its services, and your user experience |
| Statistical analysis | do statistical analysis about FAIRMAT’s products, Website, services, activities get feedbacks, testimonials about FAIRMAT’s products, Website, services, activities | Your consent |
| Management of the commercial relationship with customers and prospects | manage customer / prospect contracts administrative operations related to contracts or orders manage customer or prospect file establish financial statistics documentation on customers and prospects Accounting | Contract |
| Management of the commercial relationship with suppliers / partners | manage supplier / partner’s contracts manage supplier or partner’s file Administrative operations related to contracts or orders Accounting | Contract |
| Pre-litigation or litigation management | to take action against any identified breach to manage any dispute or litigation | Legitimate interest of FAIRMAT in defending its rights and interests |
| Compliance with legal and regulatory obligations | to comply with legal and regulatory obligations to process your requests to exercise your rights | Legal and regulatory obligations to which FAIRMAT is subject |
4. WHO CAN ACCESS YOUR PERSONAL DATA ?
Your personal data may be transmitted to the following recipients when you access, consult, browse, and use the Website and its services:
| Recipients | Purposes |
|---|---|
| FAIRMAT and its duly authorized employees | For the purposes set forth in this Privacy Policy (see Section 3) |
| FAIRMAT’s affiliated companies within the meaning of Article L.233-3 of the French Commercial Code | For the purposes set forth in this Privacy Policy (see Section 3) |
| Service providers (hosting provider, chatbot provider, IT service providers, backup provider, etc.) | For administrative, operational, technical and/or marketing purposes related to the Website and its services |
| Administrative or judicial authorities | Exclusively to comply with legal and/or regulatory obligations or in the cases of an express and justified request or in case of an alleged violation of legal or regulatory provisions |
| Lawyers and all interested parties | Exclusively in the case of the management of possible disputes and other legal matters where appropriate |
| Other third parties | Following or during a restructuring, reconstitution, acquisition, debt financing, merger, sale of assets of FAIRMAT or a similar transaction, as well as in case of insolvency, bankruptcy or receivership where personal data are transferred to one or more third parties as assets of FAIRMAT |
5. WILL YOUR PERSONAL DATA BE TRANSFERRED OUTSIDE OF THE EUROPEAN UNION / EUROPEAN ECONOMIC AREA
As far as possible, your personal data is processed within the European Union (EU)/European Economic Area (EEA). However, some of the service providers being located outside of the EU/EEA, your personal data may therefore be processed in third countries.
When your personal data are transferred outside the EU/EEA or a third country without an adequacy decision, FAIRMAT implements appropriate measures in accordance with adequate instruments such as European Standard Contractual Clauses. A copy of such safeguards can be obtained by sending an email directly to FAIRMAT at [email protected].
| Name of the recipient | Third country | Adopted safeguards |
|---|---|---|
| Google Analytics | USA | Standard contractual clauses |
| Google Ads | USA | Standard contractual clauses |
| Google Workspace | USA | Standard contractual clauses |
| Hubspot | USA | Standard contractual clauses |
| Lever | USA | Standard contractual clauses |
| USA | Standard contractual clauses |
6. HOW DOES FAIRMAT PROTECT YOUR PERSONAL DATA?
FAIRMAT has implemented appropriate technical and organizational measures in order to protect your personal data, in particular against potential personal data breaches likely to cause, either by accident or unlawfully, the destruction, loss, modification, unauthorized access or divulgation of your personal data. These measures guarantee a level of security adapted to the data and take into account the state of the art and the cost of implementation in relation to the risks and nature of the data to be protected.
FAIRMAT ensures that all members of its personnel and any other person processing your personal data will respect the internal rules and procedures related to the processing of your personal data, including the technical and organizational security measures implemented to protect your personal data. In this context, FAIRMAT reviews and updates its practices regularly to enhance your privacy and ensure that its internal policies are followed.
If you have found a vulnerability or would like to report a security incident, you may send an email to [email protected].
7. FOR HOW LONG ARE YOUR PERSONAL DATA STORED?
As a general rule, your personal data will only be retained for the period necessary for the accomplishment of the purposes for which said data was collected, or as necessary to fulfill legal or regulatory obligations.
In the absence of applicable exceptions:
- the data collected via the contact form will be kept until the complete processing of your request;
- the data collected for your subscription to FAIRMAT’s newsletters will be kept until your unsubscription;
- the data collected for your subscription in a FAIRMAT’s event will be kept until the end of the event;
- the data collected in the context of your job application will be kept:
- if your job application is successful: in accordance with the retention periods mentioned in the privacy policy for employees;
- if your job application is unsuccessful: for a period of two (2) years after our last contact with you, except in the event of request for deletion of your file.
- your traffic data will be kept for a period of thirteen (13) months from the collection date.
In addition to this, FAIRMAT will keep your personal data for:
- three (3) years for the data processed for marketing purposes;
- five (5) years for evidence purposes relating to legal claims;
- ten (10) years from the end of the relevant fiscal year for personal data retained for accounting purposes as well as for commercial documents.
8. WHAT ARE YOUR RIGHTS REGARDING YOUR PERSONAL DATA ?
If you are based in the EU/ EEA/UK, you have the following rights over your personal data:
| Your rights | Scope of you rights |
|---|---|
| Right to access | You have the right to request: the confirmation on whether FAIRMAT processes your personal data or not; a copy of such personal data; and information on the use of your personal data by FAIRMAT in a clear, transparent and understandable way (as provided in this Privacy Policy). |
| Right to rectification | You have the right to request the rectification of your personal data, in order to obtain the modification of your personal data if your personal data is obsolete, inaccurate or incomplete. |
| Right to delete | You have the right to request the deletion of your personal data (or right to be forgotten), when one of the following conditions applies: you object to the processing of your personal data and there are no overriding legitimate reasons justifying to maintain the processing of your personal data (e.g. legal obligation involving the retention of your personal data); you object to marketing activities; you decide to withdraw your consent on which the processing is based; your personal data are no longer useful for the original purposes for which it was collected or for any other type of processing; the use that is made of your data does not comply with the applicable legal or regulatory provisions. |
| Right to restriction of processing | You have the right to request the restriction of the processing during a limited period of time, in particular in order to carry out some verifications, where one of the following conditions applies: you contest the accuracy of your personal data, the processing of which is thus restricted for the period necessary for FAIRMAT to verify the accuracy of such personal data; the processing is unlawful and, rather than requesting their deletion, you prefer to restrict their use; FAIRMAT no longer needs your personal data for the purposes of the processing, but you need them for the establishment, exercise or defense of legal claims; you have objected to the processing, which is thus restricted pending the verification of whether the compelling legitimate grounds of FAIRMAT may override your interests, rights and freedoms. |
| Right to data portability | You have the right to request a copy of your personal data in a structured, commonly used and machine-readable format and also can request their transmission to another data controller where technically feasible. This right is not exercised in all circumstances, it applies only if it fulfills all the following conditions: your request is only related to your personal data (excluding anonymous or third party data); your request does not adversely affect the rights or freedoms of others, in particular those of FAIRMAT (including trade secrets or intellectual property); the processing is carried out by automated means (paper files are therefore not included); the processing is based on consent or the performance of a contract (to check if it is the case, you can see the Section 3 of this Privacy Policy). |
| Right to object | You have the right to object to our processing of your personal data at any time if: the processing is based on our legitimate interest; or your personal data are processed for direct marketing purposes. FAIRMAT will no longer process your personal data, unless they demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, such as the respect of a legal obligation (e.g. legal obligation involving the retention of personal data), or for the establishment, exercise or defense of legal claims. |
| Right to withdraw your consent | You have the right to withdraw your consent when it has been obtained, without this withdrawal affecting the lawfulness of the personal data processing operations previously carried out. |
It is specified that the exercise of these rights is based on the legal basis of the processing as indicated in Section 3 of this policy, as follows:
| Access | Rectification | Erasure | Restriction | Data portability | Objection | |
|---|---|---|---|---|---|---|
| Consent | Yes | Yes | Yes | Yes | Yes | Withdrawal of consent |
| Steps prior to entering into a contract | Yes | Yes | Yes | Yes | Yes | No |
| Contract | Yes | Yes | Yes | Yes | Yes | No |
| Legitimate interest | Yes | Yes | Yes | Yes | No | Yes |
| Legal obligation | Yes | Yes | No | Yes | No | No |
Depending on your country of residence, you may have additional local rights with respect to our processing of your personal data. For example, if you are based in France you candefine either general or specific guidelines regarding your personal data in the event of your death (for example, their deletion or transmission to any person of your choice). You may revoke your instructions at any time.
Under certain circumstances, FAIRMAT may ask you for specific information in order to confirm your identity and ensure the exercise of your rights. This is another appropriate security measure to ensure that personal data is not disclosed to an individual who does not have the right to receive it.
If you have any questions or wish to exercise your rights, you may directly contact FAIRMAT by sending an email to [email protected].
If needed, you may also lodge a complaint with your national data protection authority. This right may be exercised at any time and free of charge, at the exclusion of potential postal fees or expenses related to legal representation or assistance should you choose to engage third party assistance for the procedure.
9. CHANGES TO THIS POLICY
This Privacy Policy may be amended from time to time, in particular to reflect the changes in the services provided by the Website or the applicable law. We will notify you about any update by using the most appropriate way.